Voter Maintenance

Use Voter Maintenance to create, edit, delete or view voter registration information including the voter's name, address, party enrollment, and voting districts.  This maintenance may also be called Voter Master information.

Directions

• The Voter Maintenance window is normally open.  If it is closed, to reopen it click on the Button Bar.
  Keyboard shortcut:  [Ctrl + m]

• For directions to create a new voter click more.

  Note:   To avoid losing data, you must save new or changed voters.

  Voter Maintenance Entries
  Voter ID	To create a new voter ID, press [Enter].  The system will assign the next available ID and allow you to enter the voter information starting with the Last Name field. Or, you can enter an ID that you know is unused (12.0).
  	To update the new or changed information click Save.   CAUTION: If you forget to click Save, you may lose your changes.
  	You can use Search to view all of the existing voters.  From the Search window you can select a voter to change or delete. [ALT] [f] [r]
  	To display an existing voter, enter the ID and click Retrieve or press [ENTER].
  History	Displays the date of the last change made to this voter.  This may not be edited and is automatically updated when changes are saved.
  Images	Images can be used to display a photo of the voter or a photo of their driver's license.  For information about adding or changing images click here.
  Last Name	Enter the voter’s last name (up to 20 characters).
  First Name	Enter the voter’s first name (up to 15 characters).
  MI	Enter the voter’s middle initial (up to 2 characters).
  Search Code	Is automatically formed based on the Search Code Key specifications and the voter's name.  Press [TAB] to accept or enter another search code.  The search code is used to lookup or report voters alphabetically.  For more information about Search Codes click here.
  Date of Birth	Enter the voter’s date of birth (MMDDYY).
  Home Address	Enter the home or street address (up to 26 characters).
  Mailing Address	Press [Tab] if the mailing address is the same as the Home Address to have the system automatically fill this in.  Otherwise, enter the mailing address (up to 26 characters).
  Town, State	Press [Tab] to accept the default town or city name and state abbreviation.  Or, enter the name, a comma, a space, and the state abbreviation (up to 25 characters). NOTE:  The default Town, State, and Zip Code display from Town Code.
  Zip Code	Press [Tab] to accept the default zip code or enter another zip code.  Enter with 5-digits (including leading zeros) or by entering the zip+4 code consisting of 5-digits, dash (-), and 4 more digits.  Zip codes are important as mailing labels may be sorted in zip code order.
  Voting District	Click a district from the drop-down list (2.0).  Use voting districts to designate wards and precincts.  Click here for more information about voting districts. Required
  Senate District	Click a senate district from the drop-down list (2.0).  Click here for more information about senate districts. Required
  House District	Click a house district from the drop-down list (2.0).  Click here for more information about house districts. Required
  Party Enrollment	Click a party code from the drop-down list (1 character).  Click here for more information about Party Codes. Required
  Misc Entry	Enter any miscellaneous information (up to 20 characters).  Or, press [Tab] to leave this field blank.   TIP:  This field can be used to maintain phone numbers or driver license numbers.
  Date Last Voted	Enter the date the voter last voted, if known (MMDDYY).  Otherwise, press [Tab].
  NOTE: The next four fields (Street # - Special Code) are user-defined.  They can be used in conjunction with Just Ask to create additional reports and provide geographic voter information.  The Voter By Street report uses these fields as sorting criteria.  These fields are optional and can be skipped by pressing [Tab].
  Street #	Enter the street number assigned by the town or city to this voter’s street (5.0).
  Street Seq #	Enter the voter’s house number on their street (4.0).
  Street Code	Enter the street code that you assigned to this street (1 character + up to 4 digits).
  Special Code	Enter an additional code (2 characters).   TIP:  This field can be used to track information such as petition signing.
  Date Enrolled	Enter the date the voter enrolled in the party (MMDDYY).
  Voter Status	Click a status from the drop-down list.  Choices are:   A - active, I - Inactive D - Deleted.
  	Displays the date the voter's status was changed.  During Update Voter Status this date is changed if the voter's status is changed. NOTE: A voter's status is not changed if their Date Last Voted is blank.
  	To save the changes made, click Save or press [ENTER].   CAUTION: If you forget to click Save, you may lose your changes.
  	When you finish voter maintenance, you do not have to close out as this window can always stay open.

• For directions to edit voter information click more.

  CAUTION!
  If you forget to click Save, you may lose your changes.

  1. Enter the Voter ID of the voter to be changed and press [ENTER] or click .  Or, you may click if you do not know the ID.

  2. Press [Tab] to the information that needs to be changed or using the mouse click on the desired field.

  3. Edit the information following the entry guidelines for that field.

  4. To complete the edit, click .

• For directions to delete a voter click more.

• For directions to create electronic voter registration information click more.