Employee Master Maintenance - Employee Pay Distribution Area

Use the Employee Pay Distribution Area in Employee Master Maintenance to set up the automatic allocation of the employee's hours and pay among multiple departments.  Payroll Check Entry and Permanent Payroll Check Entry use the allocation to distribute the employee's pay to up to eight different Department Numbers.  The table following the window example describes the fields in this area.

Tips:

• If the employee's pay is allocated to only a single department, you can leave these fields blank and simply enter the Department Number in the Employee Information Area.

• Municipalities using expanded Appropriations Account Numbers can not use this method to distribute pay.

• For a one-time distribution, you can dynamically distribute the pay during Check Entry, by creating a separate detail line for each department.  For more information, refer to the topic, Advanced Feature - Distributing Pay to Multiple Departments.

Directions:

For more information about...

• Opening the Employee Pay Distribution Area, click More.

   

  1. Open Employee Master Maintenance.

  2. Click Pay Distribution in the Menu Tree.
     Keyboard shortcut:  [ALT + d]

   

• Example:  To see an example of the Pay Distribution window, click More.

   

  Employee Master Maintenance - Employee Pay Distribution Area Example

  

   

• Field Prompts:  To see the prompts for maintaining the Pay Distribution Area, click More.

   

  Employee Pay Distribution Area Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Department (1 - 8)	Enter the Department Number for the distribution.  (8.0 numeric) Notes: Municipalities usually enter a valid Appropriations Account Number for the Department Number. Commercial installations usually enter a valid General Ledger Account Number for the Department Number. In some cases, the Department Number is a unique number, which cross-references to an Appropriations Account Number or a General Ledger Account Number. For more information, refer to Understanding Municipal vs. Commercial Department Numbers. Tip:  To see the search options on the shortcut menu, right-click in Department.
  Percentage (1-8)	Enter the percent of hours and pay to be distributed to the associated Department Number.  (3.2 numeric) Note:  The sum of all of the percents in the list must equal 100.00%.
  Total Percent	Displays the sum of all the percents in the list, which must equal 100.00% to complete the distribution.  (3.2 numeric)
  	To update the new or changed information, click Save, or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed Pay Distribution information.
  	To return to the main Employee Master Maintenance window, click Done. Keyboard shortcut:  [ALT + d]

   

• Removing Pay Distribution:  To see how to remove the entire Pay Distribution list assigned to the employee, click More.

   

  1. To display the record to be deleted, open the Employee Pay Distribution window.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note: After you click Proceed, you will see the following message on the Status Bar.