Employee Master Maintenance - Employee Other Pay Area

Use the Employee Other Pay Area in Employee Master Maintenance to assign Other Pay Codes to an employee and to enter other pay information, such as vacation, sick, and holiday pay.  The table following the window example describes the fields in this area.

Tip:  You can assign most Other Pay Codes to an employee during Check Entry, even if the codes are not preassigned to the employee, here.  However, you can only associate Type 4 - Scheduled with an employee during Employee Master Maintenance, not during Payroll Check Entry.

Directions:

To see directions for...

• Opening the Employee Other Pay Area, click More.

   

  1. Open Employee Master Maintenance.

  2. Click Other Pays in the Menu Tree.
     Keyboard shortcut:  [ALT + o]

   

  Employee Other Pay Window Example:

  

   

   

• Editing the Employee Other Pay Area, click More.

   

  Employee Other Pay Area Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Employee's Other Pay Code	Click one of the Other Pay Codes in the drop-down list.  (up to 3 characters, predefined) Notes: You can assign as many Other Pay Codes as needed to the employee. To add a new Other Pay Code to the drop-down list for this employee, click the magnifying glass to Search for a valid code. Keyboard shortcut: [CTRL + f]
  OP Amount	Enter the Other Pay Amount Factor.  (6.2 numeric) Notes: The Other Pay Standard Amount associated with the Other Pay Code displays as the default.  You can leave the default or enter a new amount. Depending on the Other Pay Method Code, the Other Pay Amount Factor can be treated as a dollar amount or as a multiplier to calculate the Other Pay Amount Paid.
  OP Time	Enter the amount of time worked per pay period (usually expressed in hours or days).  (5.3 numeric) Notes: The unit of time is determined by the value in Other Pay Time Description. Other Pay Time is used during Check Entry.  If the Other Pay Method Code is 2 - Rate X Time, then Other Pay Amount Paid = Other Pay Rate X Other Pay Time.
  Max Amount	Enter the maximum annual limit for this Other Pay Code assigned to this employee.  If there is no maximum, leave the amount at zero.  (7.2 numeric)
  OP Time Desc	Enter the units per pay period used for the Other Pay Time (usually hours or days).  (up to 3 characters) Note:  The standard description associated with the Other Pay Code displays.  You can leave the default standard description or enter a new description. Examples:  HRS, DYS
  Rate of Pay	Enter the rate of pay associated with this Other Pay Code for this employee.  (5.4 numeric) Note:  If the Other Pay Method Code is 2 - Rate X Time, then Other Pay Amount Paid = Other Pay Rate X Other Pay Time.
  OP Method	To identify how to calculate the Other Pay Amount Paid, click one of the following Other Pay Methods in the drop-down list:  (1.0 numeric, predefined) 1 - Flat amount 2 - Rate x Time 3 - Enter an amount Note:  For more information about the calculations, click the field hyperlink.
  Scheduled Periods	The Scheduled Period selections default to the standard periods assigned to the Other Pay Code.  You can override the periods by selecting or de-selecting the box next to each period.
  	To update the new or changed information, click Save, or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed Other Pay information.
  	To return to the main Employee Master Maintenance window, click Done. Keyboard shortcut:  [ALT + d]

   

• Removing Other Pay Codes, click More.

   

  Warning:  To remove an Other Pay Code from the employee, the associated Other Pay Totals must be zero.

  1. To display the record to be deleted, click the Other Pay Code in the drop-down list.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note: After you click Proceed, you will see the following message on the Status Bar.