Check Entry - Employee Number Area

Use the Employee Number Area to select the employee for entering check information.  The table following the window example describes the Employee Number Area for Payroll Check Entry and Permanent Payroll Check Entry.

Directions:

To work in the Employee Number Area...

  1. Open Payroll Check Entry or Permanent Payroll Check Entry.

  2. Enter the Employee Number.

  3. Click Retrieve.  The program displays the default information for the employee, and focus moves to the next area.

    Notes    :

Example:

Employee Number Area Prompts

Tip:  To see more information about a field, click the hyperlink for the field name.

Employee Number

Enter the Employee Number.  (7 digits)  Required.

Check Searches:  To search for more check information, retrieve an employee and then right-click in the Employee Number field to display the shortcut menu.  Click one of the following three search types.

  • Check Master Search:  Searches the master information for each entered check.

  • Reg/OT Pay Detail Search:  Searches regular and overtime pay detail.

  • OP Detail Search:  Searches other pay detail.

To update the new or changed information, click Save or press [ENTER] if the button is in focus.

Keyboard shortcut:  [ALT + s]

Note:  The Save button does not Clear the window to prepare for the next employee.  To both Save and Clear, click Done in the Buttons Area.

CAUTION

To avoid losing data, you must save new or changed records.

To view all of the existing employees, click Search.  From the Search list you can select the employee.

Keyboard shortcut:  [ALT + r]

Note:  See the Employee Number field for additional search information.

To display existing checks or to start a new check, enter the Employee Number and click Retrieve, or press [ENTER] if the button is in focus.

Keyboard shortcut:  [ALT + t]

Note:  If additional checks exist, click Retrieve until the correct check appears.

To create a new paycheck for an employee who already has one or more paychecks, click Additional Check.

Note:  For more information, refer to the topic, Advanced Feature - Entering Multiple Checks.

Other Check Entry Topics