Program Record Maintenance

Use Program Record Maintenance to maintain security information for program functions including passwords (if applicable), security sets, security set functions and window or form-level restrictions.  You can also use this routine to assign a password for an individual program.

Tips:  

• Generally, this maintenance is the third step in the security set up process.  For more information about security set up, see Security Set Up Procedure.

• The fields that you need to maintain for security purposes are marked with an asterisk *.  You can leave the other fields blank.

• If you only need to set up a simple security system, you can use this program to set specific passwords for individual programs.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Program Record Maintenance, click More.

   

  1.  Press [ALT + s] to launch the Application Supervisor Menu.

  2.  Click Security.

  3.  Click Program Record.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [s] [ALT] [s] [ENTER].

   

  Program Record Maintenance Window Example:

  

   

• Creating a New Program Record, click More.

   

  To create a new record choose one of these methods:

  • Enter the new Program ID and click Retrieve , or press [ENTER].
    Keyboard shortcut:  [ALT + t]

  • Or, enter the new Program ID and click File from the Menu Bar; next click New.
    Keyboard shortcut:  [ALT] [f] [n]

  Tip:  To indicate that you are building a new Program Record, New  displays near the Program ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.

   

  Program Record Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  *Program ID	Enter the defined ID for the Program Record. (up to 8 characters) Tip: To find the Program Record ID if you do not know it, launch the desired program, open the Window-level shortcut menu and click Properties.  The Security Setting field contains the Program ID.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing Program Records, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut: [ALT + r]
  	To display an existing Program Record, enter the Program ID and click Retrieve, or press [ENTER]. Keyboard shortcut: [ALT + t]
  Language Code	Note:  Please maintain the default setting for this field.
  Command Accessible	Note:  Please maintain the default setting for this field.
  * Security Set	Enter the Security Set this Program Record is part of. (up to 6 characters)
  * Security Set Function	Enter the number place within the security set the Program Record is assigned. (1-99) Tip:  For example, if you assign Payment Entry as the third entry for the Daily Work security set, enter 3 as the function.
  * Description	Enter the Description for the Program Record. (up to 25 characters)
  File Set Name	Note:  Please maintain the default setting for this field.
  Unix/Dos Command	Note:  Please maintain the default setting for this field.
  Program Volume	Note:  Please maintain the default setting for this field.
  Device Number	Note:  Please maintain the default setting for this field.
  Library Name	Note:  Please maintain the default setting for this field.
  Leader Program	Note:  Please maintain the default setting for this field.
  Parameter (N)	Note:  Please maintain the default setting for this field.
  Target Program	Note:  Please maintain the default setting for this field.
  Parameter (N)	Note:  Please maintain the default setting for this field.
  Mask Name	Note:  Please maintain the default setting for this field.
  * Password	Enter the string of characters the operator must enter to access this program, if applicable. (up to 8 characters) Tip: The Program Record password is a separate password from the Operator password and has a separate function.  You should maintain a unique entry for each type of password.
  Restrictions Note: The following fields control security restrictions at the form or program window level of a program.
  Edit	To allow the fields within the program window to be edited, click Yes in the drop-down list. To prevent fields within the program window from being edited, click No in the drop-down list.
  Enabled	To allow the fields within the program window to be enabled, click Yes in the drop-down list. To prevent fields within the program window from being enabled, click No on the drop-down list.
  Action	To allow Action buttons within the program window to be active, click Yes on the drop-down list. To prevent Action buttons within the program window from being active, click No in the drop-down list.
  Visible	To allow fields and buttons to be visible within the program window, click Yes in the drop-down list. To prevent fields and buttons from being visible within the program window, click No in the drop-down list.
  Enter	To allow data to be entered into the fields within the program window, click Yes in the drop-down list. To prevent data from being entered into the fields within the program window, click  No in the drop-down list.
  Leave	To allow the operator to leave the fields they have entered within the program window, click Yes in the drop-down list. To prevent the operator from leaving a field they have entered, click No in the drop-down list. Note: This field is not commonly used and generally, this field is not set to No.
  Create	To allow the program window to be created, click Yes in the drop-down list. To prevent the program window from being created, click No in the drop-down list.

• Editing an Existing Program Record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the Program ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Program ID, you can click Search  to see a list of Program Records.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an Existing Program Record, click More.

   

  1.  To display the record to be deleted, enter the Program ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the Program ID, you can click Search  to see a list of Program Records.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note: After you click Proceed, you will see the following message on the Status Bar.