Field Description - Appropriations Account Number

The Appropriations Account Number, sometimes referred to as the expense account, links the Payroll module to the Fund Accounting module through the Department Number.  Most municipal installations use the Appropriations Account Number as the Department Number (as opposed to commercial installations, which use the General Ledger Account Number).  In some cases (for Handbook II setups), the Department Number is a unique number and cross-references to the Appropriations Account Number.

Notes:

• During Department Master Maintenance, the Appropriations Account Number field is only active if the Company Control Option for the Department File Active Flag is set to H = Handbook II at the Payroll I Tab.

• For more information about Department Numbers, refer to Understanding Municipal vs. Commercial Department Numbers.

• Standard vs. Expanded Field Lengths:

• Standard:  The Appropriations Account Number in the Fund Accounting module consists of two four-digit sub-fields.  The first sub-field is the Department Number and the second sub-field is the Sub-Account Number.

• Expanded:  The expanded Appropriations Account Number can be up to 16 digits long (or 20 characters with embedded dashes).  You can assign an expanded Appropriations Account Number to an employee using one of the following methods:

• Enter the expanded Appropriations Account Number in the Department Number field during Employee Master Maintenance in the Employee Information Area.

• Or, enter the expanded Appropriations Account Number in the Employee Alpha User-Defined Field 6 field during Employee Master Maintenance in the User Defined Fields Area.
  
  Tip:  For more information, refer to Understanding Expanded Appropriations Account Numbers.

Format:  up to 20 characters