Management Reports – Report Specification Prompts

Tip:  To see more information about a field, click the hyperlink for the field name.

Report Specifications

Report Name

Enter the report name.  The name describes the report and you can use the name to search for the report you want.  The Report Name displays in the Management Report List and will print above the 4 heading lines on the first page of the report.  
Ex:  Bal Sheet General Fund is for a Balance Sheet

To update the new or changed information, click Save.

CAUTION

To avoid losing data, you must save new or changed records.

Line Format

The line format identifies line by line what is on the report.  The line format specifies the accounts to report, the order they appear on the report and how totals are calculated.  You can use a specific line format for several individual reports, if desired.  

Notes:

• To assign a different Line Format for the report, click a choice in the drop-down list.

• To edit the line format design, click Line Design above.  For editing directions, see the Line Design Tab.

• To see of all the reports with the same Line Format, click Reports with Same Line Format .

Column

The column format identifies the columns that appear across the top of each page of the report, as well as, the column headings.

Notes:

• To assign a different Column Design to the report, click a choice in the drop-down list.

• To edit the current Column Design, click Column Design above.  For editing directions, see the Column Design Tab.

• To see all the reports with the same column format, click Reports with Same Column Format .

Default Headings

There are four heading lines, in addition to the Report Name, that will print on the first page of a management report.  Some examples of headings may be a description of the report such as Balance Sheet, Revenues & Expenditure, Budgets or the description of the fund.  

Note:  Generally, you do not change headings each time you run the report.  If you include the year in the heading and it is time to change the year, use Find and Replace Headings to replace all headings at once.  For directions, see Find and Replace Headings.

Other Specifications

Report Cycle

Enter or edit the cycle code that identifies when this report will run. Report Cycle choices are:

• (M)onthly

• (Q)uarterly

• (Y)early

• If the report does not run on any cycle, leave this field blank.

Note:  When printing the management reports, you can specify a report cycle and all of the reports with that cycle will print.

Show Page Numbers

Click to select this box if you want page numbers to display on each page.  If the box is left unchecked, page numbers will not display.

Report Code

Enter a unique Report Code, if desired.  The report code allows similar reports to be grouped together for printing at the same time.  When printing the management reports, you can specify a report code and all of the reports with that report code will print.

Example:  If you want all of your budget reports (for each fund) to run at the same time, you can create a Report Code called BUD and include all Budget reports on it.  When you run the management report, specify BUD as the report code and all budget reports with that report code will print.

Note:  For more information on Report Codes, see Preview Tab.

Summary Level

All of the lines in the Line Design that have a summary level equal to or higher than the level entered here will display on the report.  To have all of the lines display, enter 1 for the summary level.

Statement Type

The type allows additional column headings to be applied, if desired.  Click to select:

• Income Statement - Includes year (# of months) as an additional column heading.  
  Ex:  2013 (10 months).

• Balance Sheet - Includes month, year as an additional column heading.  Ex:  June, 2013.

• Not Applicable – Does not include any additional column headings.

Notes:

• If the type is set for Income Statement and you select period 14, the headings appear as Year (# Months).

• If the statement type is set for Balance Sheet and you select period 14, the heading of Year End is included.

Print Zero Amounts

To include zero balance amounts on the report, click to select this box.

To exclude lines with zero balance amounts from the report, leave this box blank.

Vertical Headings

The four heading lines can be printed horizontally or vertically on the report.  To print each heading line on a separate line, one under the other (vertically), click to select this box.  To print all heading lines horizontally on one line, leave this box blank.