Run Code Description Table Maintenance

Use Run Code Description Table Maintenance to maintain the descriptions for up to nine Run Codes that are used to group employees together for processing.  You can select a group of employees by specifying different Run Codes for many payroll processes and for some reports.

Tips:

• If you pay all employees together, simply enter a generic description for Run Code 1, such as your company name.

• For each Run Code, you can use Number of Pay Periods Table Maintenance (WKn) to establish the number of Pay Periods Per Year.  The system uses a default value if the table does not exist.

• For more information, refer to the topics Run Code Entry and Understanding Run Codes.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Run Code Description Table Maintenance, click More.

   

  • Click Payroll from the Menu Bar, and next click Miscellaneous File Maintenance; then click Run Code Descriptions.

  • Or, use the keyboard shortcut:  [ALT] [p] [m] [r].

   

  Run Code Description Table Maintenance Window Example:

  

   

• Editing a Run Code Description, click More.

   

  1. To display the Run Code Description for editing, click the Run Code in the list.
     Note:  If the Run Code table does not yet exist, the system displays and automatically creates the table when you click Save.

  2. Enter the new Run Code Description.

  3. Click Save or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

  Run Code Description Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Run Code	To add or change a Run Code Description, click one of the nine Run Codes in the list.
  Description	Enter the Run Code Description.  (up to 25 characters) Notes: You must enter a description for at least one Run Code.  If you do not use multiple run codes, enter a generic description such as your company name. Run Codes with blank descriptions do not appear in the drop-down list during Run Code Entry. Do not leave blank descriptions between Run Codes with descriptions, because the first blank description signifies the end of the list to many programs.  If you leave a blank line between Run Codes, you will see the following error:
  	To update the new or changed information click Save, or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To record the updates, you must click Save.

   

• Deleting the entire Run Code Description table, click More.

   

  1. To display the table, simply open Run Code Description Table Maintenance.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note: After you click Proceed, you will see the following message on the Status Bar.