Direct Deposit File Header Record Maintenance

Use Direct Deposit File Header Record Maintenance to maintain the File Header Record for the direct deposit transmission file.

Notes:

• Your bank or other financial institution provides the information needed to fill in the fields.  For assistance, contact NDS Technical Support.

• For more information, refer to the topic, Advanced Feature - Setting Up Direct Deposit.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Direct Deposit File Header Record Maintenance, click More.

   

  • Open the program from the Menu Bar as follows:

  1. Click Payroll.

  2. Click Miscellaneous File Maintenance.

  3. Click Direct Deposit Build.

  4. Click File Header Record.

  • Or, use the keyboard shortcut:  [ALT] [p] [m] [b] [h].

   

• Creating a new Direct Deposit File Header Record, click More.

   

  If the File Header Record does not exist, the program automatically prompts for a new record.  Simply fill in the data and click Save.

  Note:  There is only one File Header Record, so normally you only have to create the new record once.

  Example:

  

  Tip:  To indicate that you are building a new File Header Record, displays in the upper right corner.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Direct Deposit File Header Record Maintenance Prompts Note:  Fill in the following fields according to your bank's instructions.
  Record Type	Enter the Record type.  (1 character)
  Priority Code	Enter the Priority Code.  (2.0 numeric)
  ACH Number	Enter the first ACH Number.  (9.0 numeric)
  ACH Number	Enter the second ACH Number.  (10.0 numeric)
  File Date	Enter the File Date.  (MMDDCCYY) Note:  For a new record, the date defaults to today's date.
  Time	Enter the Time.  (up to 4 characters, HHMM) Note:  For a new record, the Time defaults to the current system time.
  File ID Modifier	Enter the File ID Modifier.  (1 character)
  Record Size	Enter the Record Size.  (up to 3 characters)
  Blocking Factor	Enter the Blocking Factor.  (up to 2 characters)
  Format Code	Enter the Format Code.  (1 character)
  Destination Name	Enter the Destination Name.  (up to 23 characters)
  Your Name	Enter Your Name.  (up to 23 characters).
  	To update the new or changed information, click Save, or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save the new or changed File Header Record.

   

• Editing an existing Direct Deposit File Header Record, click More.

   

  CAUTION:  To avoid losing data, you must save the new or changed File Header Record.

  1. To display the record to be changed, simply open the program.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing Direct Deposit File Header Record, click More.

   

  1. To display the record to be deleted, simply open the program.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note: After you click Proceed, you will see the following message on the Status Bar.