Check Table Maintenance (CHECKnn)

Use Check Table Maintenance to maintain headings that print on the Payroll Check stubs.  You can specify if you want to use a heading from the Other Pay Master or if you don't want a heading to print, as with preprinted check stubs.

For additional information, click More.

Directions:

To see directions for...

• Opening Check Table Maintenance, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Miscellaneous File Maintenance.

  3. Click Table FM.

  4. Click Alpha Tables.

  5. Click Check Table (CHECK1-3).
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [p] [m] [a] [c].

   

  Check Table Maintenance - CHECK1 Window Example:

  

   

  Check Table Maintenance - CHECK2 Window Example:

  

   

  Check Table Maintenance - CHECK3 Window Example:

  

   

• Creating a new Check Table, click More.

   

  Note:  You can not create any new Check tables.  The necessary tables are created during the software installation and updates.  To maintain the Check tables, see the instructions for editing later in this topic.

   

• Editing an existing Check Table, click More.

   

  CAUTION:  To avoid losing data, you must save the changed records.

  1. To display the record to be changed, click the Table ID in the drop-down list.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

  Check Stub Example:

  Tips:

  • The headings for the first two lines of data are pre-printed on the form, therefore they are not defined in the CHECKnn tables.

  • The headings for standard deductions come from the Deduction Description - Abbreviated rather than from the Checknn tables.

  

   

  Check Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Table ID	The headings for the payroll check stub are stored in three tables.  To select the table to maintain, click one of the following Table IDs in the drop-down list.  (format varies) CHECK1 - Maintain heading descriptions 1 through 16. CHECK2 - Maintain heading descriptions 17 through 23. CHECK3 - Maintain heading descriptions 33 through 46. Required Tip:  This maintenance is for a three tables, each table containing a single record.
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save changed records.
  	Search is not active for this program.
  	Retrieve is not required in this program.
  Title	Enter the Table Title, which is an abbreviated name for the table.  (up to 14 characters)
  Description	Enter the Table Description, which is the full name of the table.  (up to 79 characters)
  Description 1 - 16	Enter the Check Stub Headings in the CHECK1 table description fields 1 through 16.  (up to 12 characters) Tip:  Blank = No description is required.   Related Fields on Check Stub: Description 1:  Regular Time Description 2:  Overtime Time Description 3:  Holiday Time Description 4:  Sick Time Description 5:  Vacation Time Description 6:  Other Pay 1 Time Tip:  To print the Other Pay Description - Abbreviated maintained during Other Pay Master Maintenance, enter X. Description 7:  Other Pay 2 Time Tip:  To print the Other Pay Description - Abbreviated maintained during Other Pay Master Maintenance, enter X. Description 8:  Gross Pay Earnings Amount Description 9:  Regular Pay Description 10:   Overtime Amount Paid Description 11: Holiday Amount Paid Description 12:  Sick Time Paid Description 13:  Vacation Time Paid Description 14:  Other Pay 1 Amount Paid Tip:  To print the Other Pay Description - Abbreviated maintained during Other Pay Master Maintenance, enter X. Description 15:  Other Pay 2 Amount Paid Tip:  To print the Other Pay Description - Abbreviated maintained during Other Pay Master Maintenance, enter X. Description 16:  Sum of additional Other Pay Amounts Paid when more than two Other Pays exist for the employee's check
  Description 17 - 23	Enter the Check Stub Headings in the CHECK2 table description fields 17 through 23.  (up to 12 characters) Tips: Blank = No description is required, as when the heading is preprinted on the stub. Fields 24 through 32 are not required. Related Fields on Check Stub: Description 17:  Deduction Amount 1 - Other Description 18:  Deduction Amount 2 - Other Description 19:  Deduction Amount 3 - Other Description 20:  Retirement Deduction Withholding Amount Description 21:  Ret-ME Basic Insurance Withholding Amount Description 22:  Ret-ME Supplemental Insurance Withholding Amount Description 23:  Ret-ME Dependent Insurance Withholding Amount Tip:  The Retirement fields above apply to the MSRS, but they can vary for states other than Maine.
  Description 33 - 46	Enter the Check Stub Headings in the CHECK3 table description fields 33 through 46.  (up to 12 characters) Tip:  Blank = No description is required.   Related Fields on Check Stub: Description 33:  Federal Tax Withholding Amount Description 34:  FICA Withholding Amount - Regular or FICA Withholding Amount - Medicare Description 35:  State Tax Withholding Amount Description 36:  Deduction Amount 4 - Other Description 37:  Sum of Deduction Amounts 5 + 6 - Other Description 38:  Net Pay Description 39:  Gross Pay Earnings Totals Description 40:  Federal Tax Withholding Amount Totals Description 41:  FICA Earnings Totals - Regular or FICA Earnings Totals - Medicare Description 42:  State Tax Withholding Amount Totals Description 43:  Retirement Deduction Withholding Amount total - Year-to-Date Description 44:  Annuity Total - Year-to-Date Description 45:  Sick Time Accrued Amount or Sick Time Available Tip:  Accrued vs. Available Sick Time is controlled by the Company Control Options. Description 46:  Vacation Time Accrued Amount or Vacation Time Available Tip:  Accrued vs. Available Vacation Time is controlled by the Company Control Options.

   

• Deleting an existing Check Table, click More.

   

  Note:  To maintain data integrity, you can not delete any Check tables.