Group Mortgage Payment Entry - Overview

Use Group Mortgage Payment Entry to enter current-year tax bill payments received from mortgage companies.  You must first enter the total amount of the check; then you must break it down into the distributed amounts applied to each Tax Account.  You can optionally print the receipt and endorse the check.  This program stores the distributed payments in the Group Mortgage Payment file (CRGRPPAY) until you run Group Mortgage Payment Post, which moves the transactions into the Cash Receipts file (CASHFILE).  Later, the Post Receipts program processes the payments entered here along with other tax receipts.

Notes:

• For more information about working with data in fields, see Data Entry Guidelines.

• For information about the timing and sequence of tasks, see the Daily Cash-Up Procedure.

• For information about related programs, see Group Mortgage Payment Journal Instructions and Group Mortgage Payment Post Instructions.

Tip:  Use the following programs to enter other types of payments:

• For payments of invoices, use the Accounts Receivable module.

• For individual payments of tax bills, use Tax Receipt Entry.

• For payments of bills unrelated to tax bills, such as license fees, use Treasurer's Receipt Entry.

Directions:

To see directions for...

• Opening Group Mortgage Payment Entry, click More.

   

  To open Group Mortgage Payment Entry:

  1. Click Daily Work from the Menu Bar.

  2. Click Group Mortgage.

  3. Click Payment Entry.
     Keyboard shortcut: [ALT] [a] [g] [e]

   

• Creating a new Group Mortgage Payment, click More.

   

  To create a new Group Mortgage Payment, enter the Clerk Initials and Check Number, and then click Retrieve or press [ENTER] if the button is in focus.

  Keyboard shortcut:  [ALT] [r]

  Tip:  If a Group Mortgage Payment is already displayed, click Clear first.
  Keyboard shortcut:  [CTRL + x]

   

• Editing an existing Group Mortgage Payment, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed Group Mortgage Payment transactions.

  To maintain an existing Group Mortgage Payment that has not yet been posted...

  1. Enter the Clerk Initials and Check Number, and then click Retrieve, or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + r]
     
     Tip:  If you do not know the Clerk Initials and Check Number for the payment, run the Group Mortgage Payment Journal.

  2. In the Detail Area, click the line for the detail transaction you want to maintain so it is highlighted.

  3. Make the data changes required.

  4. Click Save, or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting a Group Mortgage Payment, click More.

   

  To delete an existing Group Mortgage Payment that has not yet been posted, you must delete each detail transaction line for the payment as follows...

  1. Enter the Clerk Initials and Check Number, and then click Retrieve, or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + r]
     
     Tip:  If you do not know the Clerk Initials and Check Number for the payment, run the Group Mortgage Payment Journal.

  2. In the Detail Area, click the line for the detail transaction you want to delete so it is highlighted.

  3. Click Delete.
     Keyboard shortcut:  [ALT + d]
     
     Note:  If you delete all of the transactions for a Group Mortgage Payment, the payment will not be posted.

   

• Report Samples, click More.

  Receipt Sample

  Check Validation Sample

   

• Descriptions of the report fields, click More.

   

  Field Descriptions are not available at this time.

   

• Understanding the field values for the following areas, click the section name in the table below: