Paper Documentation Codes for Billing Charges

You can add Paper Documentation Billing Codes to charges to send an alert to the insurance carrier that accompanying paperwork for claims are in the mail. This provides a paperwork trail for the insurance company for items like surgical or delivery notes.

To Activate Documentation Codes For Charge Entry

Note: This needs to be set for each user.

To activate:

1. Open Charge Entry Preferences Maintenance by clicking File Maintenance from the Menu Bar, Standard Maintenance, and then Charge Entry Preferences.

2. Set the field Add UB-04 to YES.

Adding Paper Documentation Codes During Charge Entry

When entering charges, if you need to add Paperwork Codes to the charge:

1. Enter Yes for the prompt ADD BILLING CODES.

2. Click Commit and the Billing Codes window displays:

3. Enter the following fields:

a. Enter Paper Work for Type.

b. Enter the Code. See List of choices.

c. Enter the Transmission Code. See List of choices.

d. Qualifier—N/A

e. Control Number—N/A

f. Click·Save Code to complete the entry.

The information will go out electronically alerting the insurance company that you are mailing documentation supporting this claim.

Adding The Documentation Codes After The Charge Is Entered

1. Open Billing Codes by clicking Daily Work from the Menu Bar and then Billing Codes.

2. To select the appropriate patient charge ticket, enter the Patient Account Number, insurance, location and or provider.

3. Click Load.

4. Click to highlight the appropriate ticket to add the Documentation Codes.