Correct Accounts with Overpayments

Use the special Correct Accounts with Overpayments utility to spread overpayments against the first tax Due Date evenly among the tax billing periods.  For example, if the municipality normally posts two billings, but a customer pays the entire amount due for the year during the first period, this program creates a negative transaction for half of the payment against the first period and creates a positive transaction for the same amount against the second period.

Examples:  To see examples of the overpayment transactions in Tax Master Maintenance, click More.

Directions:

• To see instructions for opening the Correct Accounts with Overpayments utility, click More.

   

  1. Click Utilities from the Menu Bar.

  2. Click Tax Detail.

  3. Click Correct Accounts with Overpayments.

   

• At the Correct Accounts with Overpayments prompt window, choose the selections.  To see the prompt options, click More.

  Example:

  Correct Accounts with Overpayments Prompt Options
  Account Number Range	To limit the utility to update only a specific range of Tax Accounts, enter the Tax Account Numbers in the From and To fields.  (up to 6 characters) Note:  To run the utility for all accounts, leave the From and To fields blank.
  Number of Due Dates	Enter the number of billings posted for the tax year.  (1 - 4)
  Tax Year	Enter the last two digits of the tax year that you want to correct.  (2.0 YY)
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To run the utility, click Process or press [ENTER] if the button is in focus. Keyboard shortcut: [ALT + p]
  	To escape from the routine, click Cancel. Keyboard shortcut: [ALT + c]

• To see completion instructions, click More.

   

  At the completion window, click OK to close the program.
  
  Example: