Tax Charge Journal Report Instructions

Use the Tax Charge Journal Report to print the pending tax charge transactions entered during Tax Charge Entry.  The report prints subtotals of the transaction amounts for each Clerk and provides the option to sort by Tax Account Number or Tax Charge Date within Clerk.  After you verify the transactions and print the final Tax Charge Journal, you can run the Tax Charge Post program.  Keep the final copy of this report for a complete audit trail.

Notes:

• This report is also known as the Charge Journal or the Tax Charge Processing Journal.

• The Tax Charge Journal prints the General Ledger Account Numbers assigned to the tax charge transactions in the TXCHARGE table.

• The setting for Itemize by Year? in the Company Control Options for the Tax System controls whether the year (YY) is used for the General Ledger Account Number suffix.  To see details, click More.

  If the setting is...

  • (N)o, then the entire General Ledger Account Number in the TXCHARGE table, including the YY suffix, is used for the transaction General Ledger Account Number.
    Example:  If the General Ledger Account Number in the table is 5003, then the transaction posts to General Ledger Account Number 5003.

  • (Y)es, then the YY suffix of the General Ledger Account Number in the table is replaced by the year portion of the Due Date entered for the transaction.
    Example:  If the General Ledger Account Number in the table is 5003, and the Due Date is 0104, then the transaction posts to General Ledger Account Number 5004.

   

• Pending tax charge transactions do not update the General Ledger or bucketed balances in Tax Billing until you run Tax Charge Post.  Up to that point, you can freely add, change and delete the pending tax charge transactions and re-run the Tax Charge Journal as many times as necessary.

• When you are satisfied that the pending tax charge transactions are correct, run Tax Charge Post to update the General Ledger and the Tax Account balances in the Tax Master.  After posting, the tax charge transactions are no longer available for maintenance during Tax Charge Entry, however you can see the new detail transactions during Tax Master Maintenance at the Balances and Detail Tab.

• For more information about running reports, see Print View.

Directions:

• Click Tax Work from the Menu Bar; click Tax Charge Processing, and then click Charge Journal.
  Keyboard shortcut:  [ALT] [a] [c] [j]

• At the prompt window, choose the selections.  To see the report prompt options, click More.

  Tax Charge Journal Report Prompt Options
  Sort	To set the sort sequence, click one of the following: Clerk/Tax Account Clerk/Date
  Detail	To specify which information to include on the report, click one of the following: Print Totals Only:  Prints only the Grand Total page.  Leave this option blank to print the tax charge transactions, the clerk subtotals and the grand totals. Double Space:  Skips a line between each tax charge transaction. Page on Clerk:  Starts a new page for each Clerk.
  Printer	Displays the default printer number.  For more information, see Printing Options.
  	To generate the report, click Print. Keyboard shortcut: [ALT + p]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

• To see the report sample, click More.

  Selection Parameters for this Report Sample:
  Sort = Clerk/Tax Account	Print Totals Only = cleared
  Double Space = cleared	Page on Clerk = selected

• To see descriptions of the report fields, click More.

  Tax Charge Journal Report Fields   Note:  The Tax Charge Journal prints the following three sections: Tax Charge Transaction Details Clerk Subtotals Grand Totals
  Tax Charge Transaction Details
  Clerk	Clerk Initials.
  Chg Date	Tax Charge Date.
  Type	Account Type 1 PP - Personal Property 2 RE - Real Estate
  Property ID	Includes Map, Lot, Sub, and Type.
  Acct No	Tax Account Number.
  Owner Name	Owner Name 1.
  Due Date	Due Date.
  Tx Cd	Tax Charge Type. Note:  A Tax Charge Type is a Tax Type Code.
  GL/App	Credit General Ledger Account Number for the Tax Charge Type. Notes: The Credit and Debit General Ledger Account Numbers for Tax Charge Transactions are stored in the TXCHARGE table. The program replaces the YY (Year) suffix of the General Ledger Account Number if the Itemize by Year? setting is in effect.
  Amount	Tax Charge Amount.
  Clerk Subtotals
  Number of Transactions	For each Clerk - prints the total number of transactions.
  Credit G/L Accounts	For the Clerk - prints the total amount for the transactions that credit the General Ledger.
  Tax Comm	For the Clerk - prints the following: Total credit amount for transactions with a Tax Charge Type of 01 (Tax). Credit General Ledger Account Number associated with the Tax type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  Lien Comm	For the Clerk - prints the following: Total credit amount for transactions with a Tax Charge Type of 07 (Lien). Credit General Ledger Account Number associated with the Lien type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  30-Day	For the Clerk - prints the following: Total credit amount for transactions with a Tax Charge Type of 10 (30-Day). Credit General Ledger Account Number associated with the 30-Day type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  Lien Cost	For the Clerk - prints the following: Total credit amount for transactions with a Tax Charge Type of 13 (Lien Cost). Credit General Ledger Account Number associated with the Lien Cost type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  Debit G/L Accounts	For the Clerk - prints the total amount for the transactions that debit the General Ledger.
  Grand Totals
  Number of Transactions	For all Clerks - prints the total number of transactions.
  Credit G/L Accounts	For all Clerks - prints the total amount for the transactions that credit the General Ledger.
  Tax Comm	For all Clerks - prints the following: Total credit amount for transactions with a Tax Charge Type of 01 (Tax). Credit General Ledger Account Number associated with the Tax type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  Lien Comm	For all Clerks - prints the following: Total credit amount for transactions with a Tax Charge Type of 07 (Lien). Credit General Ledger Account Number associated with the Lien type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  30 Day	For all Clerks - prints the following: Total credit amount for transactions with a Tax Charge Type of 10 (30-Day). Credit General Ledger Account Number associated with the 30-Day type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  Lien Cost	For all Clerks - prints the following: Total credit amount for transactions with a Tax Charge Type of 13 (Lien Cost). Credit General Ledger Account Number associated with the Lien Cost type in the TXCHARGE table. Note:  Depending on the Itemize by Year? setting, you may see more than one amount and associated General Ledger Account Number when there are transactions containing Due Dates for more than one year.
  Debit G/L Accounts	For all Clerks - prints the total amount for the transactions that debit the General Ledger.