Build W-2 PERS Master Records

Use the Build W-2 PERS Master Records routine to create the employee salary and W-2 information for employees who participate in MainePERS for the current tax year.  This routine uses the current payroll information to generate the W-2 MainePERS information.  The W-2 MainePERS information can be sent electronically to MainePERS.

Notes:  

• It is important to run Build W-2 PERS Master Records AFTER the last payroll run of the year and BEFORE you perform the payroll year end routines.  Once you run the payroll year end routines, the employee earnings and withholding information for W-2 information is cleared.

• Do not confuse Build W-2 PERS Master Records with Build W-2 Master Records.  While they look very similar, they are two separate routines and have separate functions.

Directions:

To see directions for...

• Opening the Build W-2 PERS Master Records, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Government Reports.

  3. Click MSR Magnetic Filing.

  4. Click MSR Magnetic Filing Year End Menu.

  5. Click Build W-2 PERS Master Records.
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [e] [g] [m] [y] [b].

   

   

  Build W-2 PERS Master Records Window Example:

  

   

• Choosing the selections at the prompt window, click More.

   

  Build W-2 PERS Master Records Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  	To run the routine, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p]
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .

   

  After clicking Proceed, the following window displays:

  

   

  Build W-2 PERS Master Records Prompt Options Tip:  To see more information about a field, click the hyperlink for the field name.
  Tax Year of last create ccyy	Displays the tax year of the last create for your reference. Note: Confirm that the displayed Tax Year is the correct year before proceeding with the routine.
  Create backup (w2_work_pers table)	To maintain a backup file called w2_work_PERS table, click to select the box. To omit maintaining a backup file, click to de-select the box.
  	To run the routine after confirming the Tax Year is correct, click Proceed or press [ENTER]. Keyboard shortcut: [ALT + p]
  	To escape from the routine: Click Cancel. Keyboard shortcut: [ALT + c] Or, click Close .
  Processing	Displays information pertaining to the various phases of the Build W-2 PERS Records routine to guide you.  Important: The Processing Window displays Process Complete when the process is ended.  In addition, the Processing Window displays Records Processed:  xxx for your reference.
  	To close the Build W-2 PERS Records routine when Process Complete displays and the routine is finished, click Done. Keyboard shortcut:  [ALT + d]