Other Deductions Table Maintenance (O DED)

Use Other Deductions Table Maintenance to maintain General Ledger Account Numbers used by the Payroll Post to create journal entries for Other Deductions entered dynamically during Payroll Check Entry.  During Check Entry, you can enter up to six Other Deduction amounts that are not specifically assigned to the employee.  This may be convenient for entering a one-time deduction that you do not expect to recur.

Tip:  For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Other Deductions Table Maintenance, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Miscellaneous File Maintenance.

  3. Click Table FM.

  4. Click Alpha Tables.

  5. Click Other Deductions (O DED).
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [p] [m] [a] [o].

   

  Other Deductions Table Maintenance Window Example:

  

   

• Creating a new Other Deductions Table, click More.

   

  Note:  You can not create any new Other Deductions tables.  The necessary table is created during the software installation and updates.  To maintain the Other Deductions table, see the instructions for editing later in this topic.

   

• Editing the Other Deductions Table, click More.

  CAUTION:  To avoid losing data, you must save the changed record.

  1. To display the record to be changed, simply open Other Deductions Table Maintenance.  The record automatically displays.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

  Other Deductions Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Table ID	The program sets the Table ID to O DED. Tip:  This maintenance is for a single table containing a single record.
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save the changed record.
  	Search is not active for this program.
  	Retrieve is not required in this program.
  Title	Enter the Table Title, which is an abbreviated name for the table.  (up to 14 characters)
  Description	Enter the Table Description, which is the full name of the table.  (up to 79 characters)
  Other Deduction Description	Enter the General Ledger Account Description for up to six different Other Deduction withholding amounts.  (up to 12 characters) Tip:  Although the descriptions from this table are not displayed during Check Entry, they do print on the employee paycheck.
  Other Deduction G/L Account	Enter the General Ledger Account Number for up to six different Other Deductions.  (up to 12 characters)

   

• Deleting the Other Deductions Table, click More.

   

  Note:  To maintain data integrity, you can not delete the Other Deductions table.