G/L Standard Deductions Table Maintenance (GL W/H)

Use G/L Standard Deductions Table Maintenance to maintain General Ledger Account Numbers used by the Payroll Post to create journal entries for retirement and standard tax withholding amounts.

Tip:  For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening G/L Standard Deductions Table Maintenance, click More.

   

  1. Click Payroll from the Menu Bar.

  2. Click Miscellaneous File Maintenance.

  3. Click Table FM.

  4. Click Alpha Tables.

  5. Click G/L Standard Deds (GL W/H).
     
     Tip:  Or, use the keyboard shortcut:  [ALT] [p] [m] [a] [d].

   

  G/L Standard Deductions Table Maintenance Window Example:

  

   

• Creating a new G/L Standard Deductions Table, click More.

   

  Note:  You can not create any new G/L Standard Deductions tables.  The necessary table is created during the software installation and updates.  To maintain the G/L Standard Deductions table, see the instructions for editing later in this topic.

   

• Editing the existing G/L Standard Deductions Table, click More.

  CAUTION:  To avoid losing data, you must save the changed record.

  1. To display the record to be changed, simply open G/L Standard Deductions Table Maintenance.  The record automatically displays.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER].
     Keyboard shortcut:  [ALT + s]

   

  G/L Standard Deductions Table Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Table ID	The program sets the Table ID to GL W/H. Tip:  This maintenance is for a single table containing a single record.
  	To update the changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save the changed record.
  	Search is not active for this program.
  	Retrieve is not required in this program.
  Title	Enter the Table Title, which is an abbreviated name for the table.  (up to 14 characters)
  Description	Enter the Table Description, which is the full name of the table.  (up to 79 characters)
  Tip:  Each of the following standard deductions has a specific purpose.  Standard Ded 1 is always for retirement, Ded 2 is always for basic insurance, Ded 3 is always for supplemental insurance, etc.  You can change the descriptions to match terminology used by your facility, however the purpose of the fields remain the same.
  Standard Ded 1 Description	Enter the General Ledger Account Description for the retirement contribution withholding amount.  (up to 12 characters)
  Standard Ded 1 G/L Account	Enter the General Ledger Account Number for the retirement contribution withholding amount.  (up to 20 characters)
  Standard Ded 2 Description	Enter the General Ledger Account Description for the basic insurance premium withholding amount.  (up to 12 characters)
  Standard Ded 2 G/L Account	Enter the General Ledger Account Number for the basic insurance premium withholding amount.  (up to 20 characters)
  Standard Ded 3 Description	Enter the General Ledger Account Description for the supplemental insurance premium withholding amount.  (up to 12 characters)
  Standard Ded 3 G/L Account	Enter the General Ledger Account Number for the supplemental insurance premium withholding amount.  (up to 20 characters)
  Standard Ded 4 Description	Enter the General Ledger Account Description for the dependent insurance premium withholding amount.  (up to 12 characters)
  Standard Ded 4 G/L Account	Enter the General Ledger Account Number for the dependent insurance premium withholding amount.  (up to 20 characters)
  Federal W/H Description	Enter the General Ledger Account Description for the federal tax withholding amount.  (up to 12 characters)
  Federal W/H G/L Account Number	Enter the General Ledger Account Number for the federal tax withholding amount.  (up to 20 characters)
  FICA W/H Description	Enter the General Ledger Account Description for the regular FICA tax withholding amount.  (up to 12 characters)
  FICA W/H G/L Account Number	Enter the General Ledger Account Number for the regular FICA tax withholding amount.  (up to 20 characters)
  Med FICA W/H Description	Enter the General Ledger Account Description for the Medicare FICA tax withholding amount.  (up to 12 characters)
  Med FICA W/H G/L Account Number	Enter the General Ledger Account Number for the Medicare FICA tax withholding amount.  (up to 20 characters)

   

• Deleting the G/L Standard Deductions Table, click More.

   

  Note:  To maintain data integrity, you can not delete the G/L Standard Deductions table.