Vendor Master List - Instructions

Use the Vendor Master List to lists vendors and vendor information from the Vendor Masters.  You can print this report periodically to use as a guide when deleting old vendor accounts that are not used anymore.  The list prints vendor information including the Vendor Number, Vendor Name, 3 Address lines, Current Balance, Date of Last Purchase, Open PO Amount, Fiscal YTD Expended, Last Year Fiscal YTD Expended, Phone Number (optional) and Vendor Search Code.

Tips:

• For more information about running reports, see Print View.

• What if the Current Balance on the Report is wrong?
  The current balance is the total amount of all open invoices for this vendor.  To reset the balance, run Reset Current Balances.  If the balance is still wrong, run the Open Invoice Report for that vendor to see the invoices.  For information on correcting invalid invoice entries, see Invoicing.

• For more information about the buttons on the toolbar, see the Report Writer Toolbar.

• At the Report Writer window, you can change the selection and sort options for the report.  For more information, refer to the Report Writer Overview.

Directions:

To see directions for...

• Opening the Vendor Master List, click More.

   

  1.  Click Fund Accounting from the Menu Bar.

  2.  Click Reporting.

  3.  Click Vendor Master List.
  
  Or, use the keyboard shortcut:  [ALT] [u] [r] [v].

   

  Vendor Master List Window Example:

  

   

• Choosing the Selections at the Prompt Window, click More.

   

  Vendor Master List Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Report Writer	Review the Report Writer prompts and make changes, if applicable. Note:  For more information, refer to the Report Writer Overview.
  	To generate the report, click Print, or press [ENTER]. Keyboard shortcut: [ALT + p]
  	To print to the Print View window, click here.
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

   

  After selecting the printer, the following window displays:

  

   

  Vendor Master List Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Print Vendor Sort/Search Codes	To include the Vendor Search Code on the report, click to select the box. To omit printing the Vendor Search Code on the report, de-select the box.
  Print Vendor Phone Numbers	To include the Vendor Telephone Number on the report, click to select the box. To omit printing the Vendor Telephone Number on the report, de-select the box.
  Last Purchase Date	To limit the report to vendors that you have made purchases from within a specified date, enter the desired date.  (mmddccyy) Tip: To include all vendors, leave blank.
  	To generate the report, click Continue. Keyboard shortcut: [ALT + o]
  	To escape from the print routine, click Cancel. Keyboard shortcut: [ALT + c]

   

• Report Sample(s), click More.

   

  To see an example of the report, click Vendor Master List Sample.