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ACH Receipts Batch Header Maintenance

Use ACH Receipts Batch Header Maintenance to maintain the batch header record for the ACH receipts transmission file.

Tips:

• The File Header, the Batch Header and the Batch Trailer work together as a set during ACH Receipts processing.  In order for them to work together, you must assign the same value to the File Header ID, Bath Header ID and the Batch Trailer ID.

• The bank or other financial institution provides the information needed for the fields for the ACH Receipts Batch Header record.

• The batch header information is set during installation and, once this information is set, it will not change unless you change your method for processing the transmission file.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening ACH Receipts Batch Header Maintenance, click More.

  1.  Click Processes from the Menu.

  2.  Click ACH Receipts.

  3.  Click Batch Header.
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [p] [a] [b].

   

  ACH Receipts Batch Header Maintenance Window Example:

  

   

• Creating a Batch Header record, click More.

   

  ACH Receipts Batch Header Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Batch Header ID	Enter the same value for the Batch Header as was entered for the file header ID and then, click Retrieve , or press [ENTER]. (up to 10 characters) Tip: If you are building a new batch header, New  displays near the batch header ID.  Default entries display and the first field is highlighted to let you know you can begin entering information.
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing Batch Headers, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  Description	Enter ACH BATCH HEADER for the description. (up to 40 characters)
  ACH Record Type	Leave the default ACH record type for the batch header. (2.0 numeric)
  ACH Service Code	Leave the default ACH service code for the batch header. (3.0 numeric)
  Transmission Date	Leave this field blank as the transmission date for the ACH receipts batch header is updated during Export Payments. (mmddccyy - slashes and century optional)
  Effective Date	Leave this field blank as the effective date for the batch header is updated during Export Payments. (mmddccyy - slashes and century optional)
  Batch Number	Leave the default batch number for the batch header. (up to 6 characters)
  Originator Status	Leave the default originator status for the batch header. (1.0 numeric)
  Settlement Date	Leave this field blank as the settlement date for the batch header is reserved for internal use during ACH Receipts processing. (mmddccyy - slashes and century optional)
  ACH Federal ID	Enter the utility company's federal taxpayer ID as the ACH Federal ID. (up to 10 characters)
  Class Code	Enter a NACHA required class code that designates how the entries in the ACH file were authorized by the originator. (up to 3 characters)
  Originating DFI ID	Enter utility company's bank account number into which the ACH payments will be deposited. (up to 10 characters)
  Transaction Desc	Please leave this field blank as the transaction description for the batch header is reserved for internal use during the ACH receipts processing. (up to 10 characters)
  Company Name	Enter the name of the utility company. (up to 16 characters)
  Company Data	Enter a reference that will be included for company data. (up to 20 characters) Example:  WATER PAYMENTS

   

• Editing an Batch Header record, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the Batch Header ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Batch header ID, you can click Search  to see a list of Batch Header records.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an Batch Header record, click More.

   

  1.  To display the record to be deleted, enter the Batch Header ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the Batch Header ID, you can click Search  to see a list of Batch header records.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.