Cash Receipt Import Maintenance

Use Cash Receipt Import Maintenance to maintain information for the Cash Receipts Import and the specifications of the Cash Import file used during the Cash Receipts Import routines.

Notes:

NDS Support will assist you with setting up this information. Once this information is set it does not change under normal operating conditions.
For more information about electronic cash receipts, see Cash Receipts Import routines.

Directions:

To open:

Click Daily Work from the menu, next click File Maintenance; click Import Maintenance, and then click Cash Receipt Import.
Or, use the keyboard shortcut: [ALT] [y] [m] [i] [r].

Cash Receipts Import Maintenance Window:

Cash Receipt Import Maintenance Prompts

Cash Import ID

Enter the unique Import ID for the cash import information, and click Retrieve , or press [ENTER]. (up to 20 characters)

Required

To view all of the Cash Receipt Import IDs, click Search . From the Search list you can select the Cash Import to change or delete. Keyboard shortcut: [ALT + r]

Tip: If you are building a new cash import, New displays near the Cash Import ID. Default entries display and the first field is highlighted.

To update the new or changed information, click Save or press [ENTER] if the button is in focus.

Keyboard shortcut: [ALT + s]

CAUTION

To avoid losing data, you must save new or changed records.

Book-Sequence Account Structure

To allow the Customer ID to be constructed into a Book Number/Sequence Number format, click Yes in the drop-down list.

To prevent the Customer IDs from converting into a Book Number/Sequence Number format, click No in the drop-down list.

Auto Convert

To allow the convert step to automatically start if the import step was successful, click Yes in the drop-down list.

To force the Cash Receipt Import process to stop and wait for a user prompt to start the Convert step, click No in the drop-down list.

Totals Record

To include the totals record in the Cash Import file, click Yes in the drop-down list.

To omit the totals record from the Cash Import file, click No in the drop-down list.

Definition File Name

Enter the Definition File Name for the import source file. (up to 30 characters)

Tip: NDS recommends that you enter CASH-IMP as the definition file name for the Cash Import file.

Opening Cash Receipt Import Maintenance, click More.
Creating a new Cash Receipt Import ID, click More.
Editing an existing Cash Receipt Import ID, click More.
CAUTION: To avoid losing data, you must save new or changed records.
1. To display the record to be changed, enter the Cash Import ID and click Retrieve , or press [ENTER] if the button is in focus.
  Keyboard shortcut: [ALT + t]
  
  Tip: If you do not know the Cash Import ID, you can click Search to see a list of Cash Import IDs.
2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.
3. Enter the data changes.
4. To complete the edit process, click Save , or press [ENTER] if the button is in focus.
  Keyboard shortcut: [ALT + s]
Deleting an existing Cash Receipt Import ID, click More.
1. To display the record to be deleted, enter the Cash Import ID and click Retrieve , or press [ENTER] if the button is in focus.
  Keyboard shortcut: [ALT + t]
  Tip: If you do not know the Cash Import ID, you can click Search to see a list of cash receipt import IDs.
1. Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut: [ALT] [f] [d]
2. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
  
  Example:
  
  Note: After you click Proceed, you will see the following message on the Status Bar.