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Backflow Inventory Maintenance

Use Backflow Inventory Maintenance to maintain information about the backflow devices used by your facility.  Many types of backflow prevention devices also have test ports so that they can be tested and examined on designated intervals to evaluate whether they are functioning properly.  A backflow device that is properly installed and tested at a service entrance can reliably prevent the backflow of contaminates into the water system.

Notes:  

• For directions on maintaining the user definable fields for a backflow device, see Backflow Maintenance - User Definable Extended Window.

• For more information about working with data in fields, see the Data Entry Guidelines.

Directions:

To see directions for...

• Opening Backflow Inventory Maintenance, click More.

   

  1.  Click Daily Work from the Menu Bar.

  2.  Click File Maintenance.

  3.  Click Code Maintenance.

  4.  Click Backflow File Maintenance.

  5.  Click Backflow Inventory Maintenance
  
  Tip:  Or, use the keyboard shortcut:  [ALT] [y] [m] [c] [f] [b].

   

  Backflow Inventory Maintenance Window Example:

  

   

• Creating a New Backflow Inventory Item, click More.

   

  1.  Enter the new Backflow ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]

  2.  The new Backflow Wizard displays.  
  For general information about the Wizard menu, window layout and navigation, see the Wizard - Introduction.

  

  3.  To confirm the Backflow ID, click Next and the next window of the Backflow Wizard displays.

  4.  Enter the following fields in the Wizard:

   

  Backflow Inventory Wizard Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Primary Service Code	To select the primary service code for the Backflow device, click a choice in the drop-down list. (2.0 numeric)
  Reading	Enter the present reading for the Backflow device, if applicable. (10.0 numeric)
  	To update the new or changed information, click Finish or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must click Finish.
  	To close the Wizard without validating or saving the data, click Close.

  After you click Finish, the Backflow Wizard closes and the Backflow Inventory Maintenance window displays for entry of the remaining fields.

  Backflow Inventory Maintenance Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Backflow ID	Displays the unique identifier for the Backflow device. (up to 17 characters) Required
  	To update the new or changed information, click Save or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed records.
  	To view all of the existing Backflow devices, click Search.  From the Search list you can select the record to change or delete. Keyboard shortcut:  [ALT + r]
  	To display an existing Backflow device, enter the Backflow ID and click Retrieve, or press [ENTER]. Keyboard shortcut:  [ALT + t]
  Billing Type ID	Displays the Billing Type ID assigned to the Backflow device, if additional billing information is needed. (up to 10 characters)
  Primary Service Code	Displays the primary Service Code for the Backflow device. (2.0 numeric)
  Series Type Code ID	Note:  This field is reserved for future use.  Please leave blank.
  Dial Count	Note:  This field is reserved for future use.  Please leave blank.
  Outside Number	Note:  This field is reserved for future use.  Please leave blank.
  Manufacturer Name	Enter the name of the Backflow device manufacturer. (up to 12 characters)
  Model	Enter the model number of the Backflow device. (up to 10 characters)
  Serial Number	Enter the serial number of the Backflow device. (up to 10 characters)
  Backflow Size	Enter the Size ID to identify the Backflow size.  (up to 10 characters) Tips:   To search for a Size ID, click Search or press [CTRL + f]. To create a new Size ID, click Fast Access Maintenance or press [CTRL + o].
  Secondary Number	Note:  This field is reserved for future use.  Please leave blank.
  Maintenance Code	To assign a Maintenance Code, click a choice in the drop-down list. Note:  The Maintenance Code is informational only.
  Radio MIU Number	Note:  This field is reserved for future use.  Please leave blank.
  Purchase Date	Enter the date the Backflow device was purchased. (mmddccyy - slashes and century optional)
  Purchase Price	Enter the Backflow device purchase price. (-6.2 numeric)
  Message Code	Enter a Message Code to assign to the Backflow device, if applicable. (up to 5 characters) Tips:   To search for a Message Code, click Search or press [CTRL + f]. To create a new Message Code, click Fast Access Maintenance or press [CTRL + o].
  Memo Lines 1-3	Enter a memo pertaining to the Backflow device, if applicable. (up to 40 characters lines 1 & 2, line 3 is 100 characters) Note:  Up to 3 lines are available for a memo.  Use as many lines as are needed.
  Battery Installed Date	Note:  This field is reserved for future use.  Please leave blank.
  Install Reading A, B & C	Note:  These fields are reserved for future use.  Please leave blank.
  Removal Reading A, B & C	Note:  These fields are reserved for future use.  Please leave blank.
  Reset Date	Enter the date the Backflow device was reset, if applicable. (mmddccyy - slashes and century optional)
  Installed Date	Enter the date the Backflow device was installed at the service connection. (mmddccyy - slashes and century optional)
  Removed Date	Enter the date the Backflow device was removed. (mmddccyy - slashes and century optional)
  Last Test Date	Enter the date the Backflow device was last tested. (mmddccyy - slashes and century optional) Tip:  Generally, the Last Test Date is maintained during the Backflow Testing routines.
  Last Test Status	To select the status of the last Backflow test, click a choice in the drop-down list. Test Statuses:  Not Tested, Unknown, Good, Failed, Removed Tip:  Generally, the Last Test Status is maintained during the Backflow Testing routines.
  Test Frequency	Enter the number of times the Backflow device will be tested in a year, if backflow testing is determined by Test Frequency. (2.0 numeric) Entry Options: Never (-1) Annually (1) Semi-annually (2) Quarterly (4) Monthly (12)
  Test Month Calendar	Enter the Month Calendar ID that specifies the time period for testing the Backflow device, if Backflow testing is determined by Test Month Calendar. (up to 20 characters) Tips:   To search for a Month Calendar, click Search or press [CTRL + f]. To create a new Month Calendar, click Fast Access Maintenance or press [CTRL + o]. Note:  Leave Test Month Calendar blank, if using Test Frequency to determine when the Backflow device should be tested.
  State Code	Enter the user-defined State code for the Backflow. (up to 5 characters)
  Type	Enter the defined type that describes the category for the Backflow device. (up to 5 characters) Tips:   To search for a Device Type, click Search or press [CTRL + f]. To create a new Device Type, click Fast Access Maintenance or press [CTRL + o].
  Inspection Frequency	To assign the Frequency that the Backflow should be inspected, click a choice in the drop-down list. Inspection Frequency: Never Annually Semi-annually Quarterly Monthly
  Device Material	Enter the defined Material ID that specifies the type of material that the Backflow is made of. (up to 5 characters) Tips:   To search for a Device Material, click Search or press [CTRL + f]. To create a new Device Material, click Fast Access Maintenance or press [CTRL + o].
  Bypass	To specify the bypass for the Backflow, click a choice in the drop-down list. Bypass choices:  Unknown, Yes, No
  Valve Type	Enter the defined Valve Type for the Backflow. (up to 5 characters) Tips:   To search for a Valve Type, click Search or press [CTRL + f]. To create a new Valve Type, click Fast Access Maintenance or press [CTRL + o].
  Containment Device	To specify if there is a containment device for the Backflow, click a choice in the drop-down list. Containment Device Choices:  Unknown, No, Yes
  Certificate Number	Enter the Certificate Number associated with the Backflow, if applicable. (up to 20 characters)
  PSI	Enter the PSI for the Backflow device. (3.2 numeric)
  Attached To ID	Enter the Attached To ID to specify the part of the water system to which the Backflow is attached. (up to 5 characters) Tips:   To search for a Device Attachment ID, click Search or press [CTRL + f]. To create a new Device Attachment ID, click Fast Access Maintenance or press [CTRL + o].
  Last Surveyed	Enter the date of the last survey of the Backflow device. (mmddccyy, slashes and century optional)
  Survey Date	Enter the date of the next survey of the Backflow device. (mmddccyy, slashes and century optional)
  Comments To open the Comments, click Comments tab.  The following window displays:
  Comments	Enter informational comments pertaining to the Backflow device, if applicable. (up to 65,535 characters per comment field) Note:  There are 2 comment fields available.
  Backflow Testing History Inquiry Panel Note:  The following fields are maintained by EDIFICE.  They are display-only and can not be edited.
  Date	Displays the date the Backflow device was last tested.
  Status	Displays the status of the test on the Backflow device.
  Technician	Displays the ID of the technician who performed the Backflow test.
  Tester	Displays a tester number associated with the Backflow device testing, if applicable.
  Reference	Displays a reference pertaining to the Backflow test.

   

• Editing an Existing Backflow Inventory Item, click More.

   

  CAUTION:  To avoid losing data, you must save new or changed records.

  1.  To display the record to be changed, enter the Backflow ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  
  Tip:  If you do not know the Backflow ID, you can click Search  to see a list of Backflow Inventory records.

  2.  To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3.  Enter the data changes.

  4.  To complete the edit process, click Save , or press [ENTER].
  Keyboard shortcut:  [ALT + s]

   

• Deleting an Existing Backflow Inventory Item, click More.

   

  1.  To display the record to be deleted, enter the Backflow ID and click Retrieve , or press [ENTER].
  Keyboard shortcut:  [ALT + t]
  Tip:  If you do not know the Backflow ID, you can click Search  to see a list of Backflow Inventory records.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.

  Example:

  

   

  Note:  After you click Proceed, you will see the following message on the Status Bar.