Cash Receipts Entry - Entering A Lien Payment

The following steps describe how to set up processing lien payments and how to enter lien payment transactions that will reduce a customer's lien balance.

Directions:

To process a lien payment:

Setup

1.  During Transaction Code Maintenance, create a Transaction Code for each type of lien payment you have.

• For the Transaction Type , select  Cash Entry to indicate that the Transaction Code is for a payment.

• For the Debit/Credit option, select Credit to reduce the customer's balance by the lien payment amount.

• For the Calculation Type, select Enter Charge to allow you to enter the payment amount.

• For the Cash Code, select Default.

• For the Age, select the appropriate Age Balance field as the default Age for the lien payment.

2.  During Service Finance Setting Maintenance, maintain the default Lien Payment Transaction Code as the Cash Lien Financial Transaction Code field for each service that you process.
Tip:  You can also specify whether to include lien costs or lien interest, and you can specify whether to confirm lien balances when entering payments.

3.  Assign the lien payment transaction codes to the Cash Transaction Profile.

Entering a Lien Payment

Tips:  To enter a lien payment, enter a cash receipt normally with two differences.  

• Manually enter the Transaction Code assigned to the type of lien payment and lien year being processed.  

• Edit the default Age to specify which lien is being paid.  For example, if a customer has a lien in 2011 and a lien in 2012 you must specify the lien to pay.  You can see the lien items in the Lien Inquiry Window.  Under the heading of MMYY you can see 0811 and 0812 displayed to indicate the year of the lien.

To enter a lien payment transaction follow the steps below:

1.  To open Cash Receipts Entry and display the Cash Receipts Control Window, click Cash Receipts Entry on the Toolbar.

2.  Maintain the Cash Receipts Control Window defaults, including the Clerk ID.

3.  From the Customer Entry Area, enter the Customer ID.

4.  Enter a Total Proof Amount.

5.  Enter the Lien Payment Transaction Code.

6.  If the payment is made by check, enter the Check Number.

7.  Enter a payment Reference, if applicable.

8.  Enter the Amount of the lien payment.

9.  Specify the Age to apply the lien payment to the appropriate lien.

10. To complete the lien payment transaction, click Add to List .

11. When all cash receipts transactions for the customer are entered, click Commit List .