Positive Pay Bank Record Maintenance

Use Positive Pay Bank Record Maintenance to maintain the bank header record for the Positive Pay transmission file.  The Positive Pay system transfers files to your bank to detect possible check fraud.

Notes:

• Your bank or other financial institution provides the documentation needed to complete the Bank Record.  For more information, contact NDS Technical Support.

• For more information about working with data in fields, see Data Entry Guidelines.

Directions:

To see directions for...

• Opening Positive Pay Bank Record Maintenance, click More.

   

  • Open the program from the Menu Bar as follows:

  1. Click Payroll.

  2. Click Miscellaneous File Maintenance.

  3. Click Positive Pay FM.

  4. Click Positive Pay Bank Record.

  • Or, use the keyboard shortcut:  [ALT] [p] [m] [p] [b].

   

• Creating a new Bank Record, click More.

   

  To create a new Bank Record, click File from the Menu Bar, and next click New.
  Keyboard shortcut:  [ALT] [f] [n]

  Note:  There is only one Bank Record, so normally you only have to create the new record once.

  Example:

  

  Tip:  To indicate that you are building a new Bank Record, displays in the upper right corner.  Default entries display and the first field is highlighted to let you know you can begin entering information.

  Positive Pay Bank Record Maintenance Prompts Tip:  To change the size of the entry fields, point to the right border until you see the border resizing symbol .  Then drag the border left or right.
  Line 1	Enter the first line according to instructions from your bank or financial institution.
  Line 2	Enter the second line according to instructions from your bank or financial institution.
  	To update the new or changed information, click Save, or press [ENTER] if the button is in focus. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save the new or changed Bank Record.

   

• Editing an existing Bank Record, click More.

   

  CAUTION:  To avoid losing data, you must save the new or changed Bank Record.

  1. To display the record to be changed, simply open the program.

  2. To position the pointer to the information that you want to change, press [TAB] or click the field using the mouse.

  3. Enter the data changes.

  4. To complete the edit process, click Save , or press [ENTER] if the button is in focus.
     Keyboard shortcut:  [ALT + s]

   

• Deleting an existing Bank Record, click More.

   

  1. To display the record to be deleted, simply open the program.

  2. Click File from the Menu Bar, and next click Delete.
     Keyboard shortcut:  [ALT] [f] [d]

  3. At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
     
     Example:
     
     
     
     Note:  After you click Proceed, you will see the following message on the Status Bar.