Employee Master Maintenance - User Defined Fields Area
Use the User-Defined Fields Area in Employee Master Maintenance to enter data in the customized fields that your office uses. There are 4 numeric user-defined fields and 7 alpha-numeric user-defined fields, but you only use as many fields as you need. In addition, if you have a need to maintain more information than can be stored in these fields, the User-defined extended fields are available. Both the user-defined fields and user-defined extended fields are user-defined, which means you can assign any purpose to the fields that you want. The table following the window example describes the fields in this area.
Tips:
Depending on your setup, the Alpha User Field 6 can be reserved for the expanded Appropriations Account Number.
Because you can globally change the displayed field names using PR User Defined Fields Table Maintenance (PR-USDEF), the field names in the software may not match the documentation.
To maintain the field definitions for the user-defined extended fields, see Employee Master User-defined Extended Labels Alpha Table Maintenance and Employee Master User-defined Extended Labels Numeric Table Maintenance.
Directions:
To display the User Defined Fields Area, open Employee Master Maintenance.
Employee Master Maintenance - User Defined Fields Area Example:
User Defined Fields Area Prompts Tip: To see more information about a field, click the hyperlink for the field name. |
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For Numeric fields 1 -4 , enter the value to assign to the field. (4.0 numeric) Tip: You only use as many fields as you need. Leave unused fields blank. |
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Enter the value for Employee Alpha User Field 1. (1 character) |
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Enter the value for Employee Alpha User Field 2. (up to 2 characters) |
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Enter the value for Employee Alpha User Field 3. (up to 2 characters) |
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Enter the value for Employee Alpha User Field 4. (up to 12 characters) |
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Enter the value for Employee Alpha User Field 5. (up to 12 characters) |
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Enter the value for Employee Alpha User Field 6. (up to 16 characters - omit entry of dashes) Note: If your municipality is set up for expanded Appropriations Account Numbers, you can enter the Appropriations Account Number here or in the Employee Information Area Department Number field. Enter only the digits, because the dashes are automatically embedded for you. For more information, refer to Understanding Expanded Appropriations Account Numbers. |
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Enter the value for Employee Alpha User Field 7. (1 character) |
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Employee Master User Defined Extended Fields To open the Employee User Defined
Extended fields window, click User
Defined Extended Fields Note: Because you can tailor the user-defined fields to suit your needs, the field names in the software may not match the documentation. Use Employee Master User-defined Extended Labels Alpha Table Maintenance and Employee Master User-defined Extended Labels Numeric Table Maintenance to globally change the displayed field names.
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Maintain and view the employee's information for the alpha user-definable fields. (format varies) Note: You can define the fields and field labels during Employee Master User-defined Extended Labels Alpha Table Maintenance. |
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Maintain and view the employee's information for the numeric user-definable fields. (12.2 numeric) Note: You can define the fields and field labels during Employee Master User-defined Extended Labels Numeric Table Maintenance. |
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To save the employee's user-defined data, click Close. The window closes when the save is complete. |
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