Employee Master Maintenance - Employee Pay Distribution Window

Use the Employee Pay Distribution Window in Employee Master Maintenance to set up the automatic allocation of the employee's hours and pay among multiple departments.  Payroll Check Entry and Permanent Payroll Check Entry use the allocation to distribute the employee's pay to up to eight different Department Numbers.  The table following the window example describes the fields in this window.

Tips:

• If the employee's pay is allocated to only a single department, you can leave these fields blank and simply enter the Department Number in the Employee Information Area.

• For a one-time distribution, you can dynamically distribute the pay during Check Entry, by creating a separate detail line for each department.  For more information, refer to the topic, Advanced Feature - Distributing Pay to Multiple Departments.

Directions:

For more information about...

• Opening the Employee Pay Distribution Window, click More.

   

  1.  Open Employee Master Maintenance.

  2.  Click Pay Distribution in the Menu Tree.
  Keyboard shortcut:  [ALT + d]

   

  Employee Master Maintenance - Employee Pay Distribution Window example:

  

   

• Adding/Editing Employee Pay Distributions, click More.

   

  Employee Pay Distribution Window Prompts Tip:  To see more information about a field, click the hyperlink for the field name.
  Department (1 - 8)	Enter the Department Number for the distribution.  (8.0 numeric) Notes: Depending on your Payroll settings, the Department Number may be an Appropriations Account Number, a General Ledger Account Number, or a department number that links to either an Appropriations or General Ledger Account Number. For more information about Department Numbers, refer to Understanding Municipal vs. Commercial Department Numbers. To see the search options, right-click in Department.
  Percentage (1-8)	Enter the percent of hours and pay to be distributed to the associated Department Number.  (3.2 numeric) Note:  The sum of all of the percents in the list must equal 100.00%.
  Total Percent	Displays the sum of all the percents in the list, which must equal 100.00% to complete the distribution.  (3.2 numeric)
  	To update the new or changed information, click Save, or press [ENTER]. Keyboard shortcut:  [ALT + s]
  	CAUTION To avoid losing data, you must save new or changed Pay Distribution information.
  	To return to the main Employee Master Maintenance window, click Done. Keyboard shortcut:  [ALT + d]

   

• Removing Pay Distribution for an Employee, click More.

   

  1.  To display the record to be deleted, open the Employee Pay Distribution window.

  2.  Click File from the Menu Bar, and next click Delete.
  Keyboard shortcut:  [ALT] [f] [d]

  3.  At the Delete Records prompt, click Proceed to delete the record, or click Cancel to escape from the delete routine.
  
  Example:
  
  
  
  Note:  After you click Proceed, you will see the following message on the Status Bar.