Northern Data Systems - INVISION General Ledger Release Notes

The Release Notes in this document encompass changes and enhancements included in the release of software version 25.08.01 for the General Ledger application as of August 1, 2025.

Version 25.08.01 NDS General Ledger

Program / Function	Description	Software Version
New! Gl Master Maintenance	GL Master Maintenance Improvements: Change Single Period Activity to sort by entry #. Added ability to save default settings to Balance Inquiry tab, which saves the column selections for the inquiry. WI 5475, 5474	25.08.01
New! GL Menus	Streamlined the Daily Work menu by removing Account Balance Inquiry. This function is now part of GL Master Maintenance. Streamlined Utilities Menu by removing the individual adjustments functions since item is part of Adjustments Processing. WI 5486	25.08.01
New! Toolbar	Updated the toolbar with modern icons for Webhelp, Report History and Action Console: WI 5470	25.08.01
Recurring/Standard Entries Maintenance	Improvements to workflow of entries. WI 5465	25.08.01
Reverse Journal Entries	Repaired to appropriately create entries as unposted entries. WI 5511	25.08.01

Previous Versions 25.06.21 - 20.02.01 General Ledger

Program / Function	Description	Software Version
New! Account Master Explorer Fiscal Year/Period Descriptions YTD Activity Report General Ledger Verification	Added, enhanced and improved new versions of the following functions: Account Master Explorer, Fiscal Year/Period Descriptions Maintenance, YTD Activity Report and General Ledger Verification. WI 5453	25.06.21
New! GL Daily Work Menu	Streamlined the Daily Work menu by removing duplicate and unnecessary items. WI 5449	25.06.21
Management Report Designer	TS Note: Repaired an issue causing an exception when a line is being deleted and there is no line to delete. WI 5448	25.06.21
Journal Explorer	Two repairs: Repaired an issue causing some accounts in a selected range to not be included. WI 5416 Removed links when there's no supporting information to be presented. WI 5414, 5429	25.06.01
Chart of Accounts Single Period Activity Report Single Period Summary Report Trial Balance YTD Activity Report	Changed the option Exclude Inactive Accounts to be checked instead of unchecked. WI 5413	25.06.01
Copy GL Accounts	TS Note: Updated the UI to use infragistics. WI 5423	25.06.01
Manual Entries Standard & Recurring Entries Step-down Allocations Management Report Designer	Changed to correctly display the account number in the correct format. WI 5396	25.05.01
Standard and Recurring Entries Step-down Allocations	Repaired to allow lines to be added to existing entries. WI 5397 & 5398	25.05.01
Standard & Recurring Entries Maintenance	Repaired an issue causing several items to be retrieved instead of the specific entry ID. WI 5375	25.05.01
GL Account Entry	Repaired an issue that was preventing new GL Accounts from being retrieved or found in the Search. WI 5393	25.05.01
Inventory Journal Entries	Changed the journal code for inventory entries to be IV instead of I, so that is doesn't conflict with FA invoicing. WI 5403	25.05.01
GL Master Maintenance	Repaired an issue that caused an exception error when creating a new GL account. WI 5362	25.04.01
GL Master Maintenance	Repaired an exception that would occur when creating Appropriation information on the fly. Note: This only pertains to installations that use expanded account numbers. WI 5361	25.04.01
Year End Journal Listing	Repaired an error that would occur when the period description was blank in the Fiscal Year/Period Description table. WI 5343	25.04.01
Enter Manual Transactions Create Standard Entries Create Recurring Entries Unposted Entries Report	Cosmetic improvements to standardize the GL Period selection option. WI 5371	25.04.01
General Journal Listing YTD Activity Report Trial Balance	Added an option to select whether an account is formatted or unformatted when exported. WI 5294	25.02.01
GL Manual Entry	Repaired issue causing an exception error when an invalid date is entered. WI 5287	25.02.01
GL Manual Entry	Repaired an issue that was causing an exception error when deleting entries and using cross fund check. WI 5327	25.02.01
GL Journal Explorer	Changed the way the credit/debit amounts display to be consistent with other GL functions like the GL journal listing. WI 5334	25.02.01
G/L Journal Export	Repaired issue causing the menu item to not show on the Export menu. WI 52	25.02.01
New!
Daily Work Menu	Rearranged the menu items for ease of access. WI 5241	24.12.01
Journal Processing Reverse Journal Entries	Added a Reference column to both views. WI 5225	24.12.01
Enhanced Enter Manual Entries	Improved messaging for better explanation when trying to save and certain conditions exist. WI 5210	24.12.01
Journal Explorer	Improvements: Change the link display of invoices to be invoice history to allow reconciliation between journal posting date and the invoice transaction posting date. Note: This pertains to non-municipal users only. Added link to display AP checks history. Repaired issue with vendor display in certain situations. WI 5227	24.12.01
Repairs
Journal Explorer	Repaired an issue that prevented all entries from displaying in subsequent searches. WI 5206	24.12.01
New!
General Journal Report	Removed this report from the Reporting menu since it's the same report as the General Journal Listing on the Daily Work menu. WI 5199	24.11.01
Fiscal Year Maintenance Period Description Maintenance	Combined these 2 screens into a single window to streamline the utilities. The new maintenance is called Fiscal Year / Period Description Maintenance. WI 5160	24.11.01
New!
Enter Manual Transactions	Cosmetic improvements to improve workflow. WI 5126	24.09.01
Management Reports	Repaired to report the correct history balance when it's a zero balance. WI 5111	24.09.01
Account Balance Inquiry	Repaired an issue that was causing an exception error when changing the column display. WI 5132	24.09.01
Recurring Entries Maintenance	Revamped the process for creating and maintaining recurring entries. WI 2138	24.08.01
GL Account Maintenance	Cosmetic changes to improve readability. WI 5069	24.08.01
Fiscal Year End Table Maintenance	Cosmetic improvements to the screen. WI 5066	24.08.01
GL Journal Report	Repaired issues with entries printing twice and some formatting issues. WI 5085	24.08.01
General Ledger Account	Changed account references to be consistent on various screens and reports. WI 5068	24.08.01
Account/Element Report Options	Cosmetic improvements to make all Account/Element options the same on all reports. WI 5067	24.08.01
New!
Journal Processing Adjustments Journal Processing	Improvements to journal Processing: Automatically load the entries after selecting a period. Always require a date when entering manual entries. Keep the period when canceling in Adjustments Journal Processing. WI 4785	24.07.01
GL Journal Listing	Repaired an issue that was only allowing 1 character of the journal code to display. WI 5059	24.07.01
Journal Processing Adjustments Journal Processing	Added a new routine for processing journal entries that allows you to enter, edit and post journal entries including recurring entries from a single screen. Added a new routine for processing year end adjusting journal entries that allows you to enter, edit and post the entries from a single screen. WI 4785	24.06.21
Reverse Journal Entries	Added new streamlined method to create reverse journal entries. The old Create Reversing Entries has been moved to the Utilities menu. WI 4843	24.06.01
Trial Balance	Cosmetic improvements to the options screen and changed the Fund range to a drop-down where you can select one or several or all funds. WI 4902	24.06.01
Single Period Activity Report Single Period Summary Report	Cosmetic improvements to the options screen and changed the Journal Code selection to allow entry of a single, several or all journal codes. WI 4896	24.06.01
Journal Listing	Improvements to the options screen. Current/History Year changed to read Year. Report Type is unposted, posted or both is changed to 2 checkboxes. Changed Fund to be a drop-down with ability to select multiple entries. WI 4885	24.06.01

Program / Function	Description	Software Version
Repairs
Chart of Accounts Report	Eliminated Step and Revenue Category from the report. WI 4989	24.05.01
Single Period Activity Report	Repaired issue causing the beginning balance to be incorrect after the first account is listed. WI 4982	24.05.01
Account Master Maintenance	Cosmetic improvements. WI 4976 TS Note: Repaired to allow editing of balances while in administrative mode. WI 4979	24.05.01
Account Master Explorer	Repaired an issue causing an exception error when loading an account. WI 4998	24.05.01
Year End Post Adjusting Entries	Repaired an issue causing an exception error. WI 4999	24.05.01
New!
General Journal Inquiry	Standardize account and fund selection. WI 4954	24.02.01
GL Import	Added a validation of GL accounts during the import. WI 4962	24.04.01
Journal Explorer	Standardize account and fund selection. WI 4955	24.04.01
Post Journal Entries	Repaired an issue causing exception errors. WI 4951	24.04.01
Initialize Journal Period	Changed to automatically check the Move Current Year Entries to History box. WI 4950	24.04.01
Chart of Accounts Report	Improved report layout for improved reading. WI 4845	24.04.01
New!
Advanced Budgeting	Added right-click functions. WI 4650	24.02.01
Journal Processing	Improved journal exceptions with new screen but same functionality. WI 4880	24.02.01
Historical Journal Entries	Updated to display journal codes CK, UR, and MV wherever historical journal entries are displayed in General Ledger. WI 4861	24.02.01
Repairs
Chart of Accounts Report	Corrected the sort order to asset, liability, net worth, income and expense. WI 4853 Cosmetic improvements to the report options screen. WI 4846	24.02.01
Initialize Journal Period	Repaired an issue causing an occasional exception error. WI 4854 Cosmetic improvements. WI 4650	24.02.01
GL Account Master	Repaired issue that was preventing all periods from displaying. WI 4894	24.02.01
New!
Journal Entries	Added new journal codes to make it easier to identify the types of journal entries. UR for utility billing receipts CK for AP Check Post MV for motor vehicle registration transactions R for just cash receipts T for Tax Billing Post V for Fund Accounting Revenue WI 4785	23.12.21
Account Master Maintenance	Cosmetic improvements to the screen. WI 4800	23.12.21
Account Balance Inquiry	Improvements to Inquiry: Added right-click options for printing and saving information. Added a column chart for period balances and a line chart for YTD balances. WI 4615	23.12.21
Journal Processing Adjustments Processing	Added a new routine for processing journal entries that allows you to enter, edit and post journal entries including recurring entries from a single screen. Added a new routine for processing year end adjusting journal entries that allows you to enter, edit and post the entries from a single screen. WI 4785	23.12.01
Trial Balance	Added export capability and includes Fund and Fund Description columns in the export. WI 4810	23.12.01
GL Journal Post	Repaired to correctly report the journal entry number if there is an error. WI 4795	23.12.01
Account Master Maintenance Account Balance Inquiry	Modernized the screen display of Account Master Maintenance and the Account Balance Inquiry. WI 4703	23.09.01
GL Verification Report	Repaired an issue with account ranges that caused no accounts to be reported. WI 4717	23.09.01
Printing and Print Preview screens	Modernized the icons on the Printing and Print Preview screens. WI 4624	23.08.01
General Journal Inquiry Journal Explorer Manage Cash Accounts Links in Journal Explorer Current Period Depreciation Asset List Depreciation History Report Fixed Asset Maintenance Initial Asset Depreciation Setup	Added a right-click menu with options to print, print preview, and save as Excel, Word and a PDF. WI 4645	23.08.01
General Journal Listing General Journal Report	Added a right-click menu with options to print, print preview, and save as Excel, Word and a PDF (as shown above) for the export only option. WI 4645	23.08.01
Fiscal Year End Table Maintenance	Improved how the new fiscal year is entered. WI 4648	23.08.01
Account Maintenance	Improved how information is displayed and how to access account details. WI 4620	23.06.21
Account Master Explorer	Improved how information is displayed and added right-click options for printing, exporting and saving the information. WI 4619	23.06.21
Account Balance Inquiry	Improved how information is displayed, added right-click options for printing, exporting and saving the information and provides a list of choices for available history years to report. WI 4615	23.06.21
Journal Inquiry	Changed the journal debits, credits and balance to list posted, unposted and total values for debits, credits and balance. Added a message saying that the totals are for all entries, not just those in the list. Changed a negative debit to present as a credit and vice versa and include it in the appropriate total in the same way as presented on the journal listing. WI 4613	23.06.21
Period Descriptions Maintenance	Improved how you enter and edit of descriptions. WI 4622	23.06.21
Enter Manual Transactions	Repaired an issue that was causing the screen to freeze if an entry # was entered rather than selected from the search. WI 4577	23.06.01
Enter Manual Transactions Create Standard Entries Create Reversing Entries Create Recurring Entries	Changed to only allow periods 1-13 to be accessed. WI 4576	23.06.01
Year End Adjusting Entries	Changed to only allow entries to go to period 14 and changed how entries that don't balance are handled. WI 4576	23.06.01
Create Recurring Entries	Redesigned Create Recurring Entries to be more streamlined and efficient. WI 2138	23.06.01
Create Standard Entries	Repaired an issue that was not allowing entries to be edited. WI 4520	23.04.01
Trial Balance	Changed page breaks on grand totals. WI 3391	23.04.01
Year End Adjustment Post	Changed to update amounts to the appropriate clear to account based on the type of entry and balance type of account. WI 4482	23.03.01
Initialize Journal Period	Repaired to reset the auto-increment value for journal entries after the journal is initialized. WI 4447	23.02.01
Single Period Activity Report	Changes to the selection screen text to make options easier to understand. WI 4353	23.02.01
GL Management Reports	Repaired an issue that was causing an exception error. WI 4467	23.02.01
GL Trial Balance	Repaired to report the correct information when ranging on Elements.. WI 4422	22.12.21
Job Processes	Improved error message processing by changing it to a queue similar to the job messaging. WI 3007	22.12.01

Create Standard Entries	Repaired an issue that was causing header and detail error messages when saving. WI 4359	22.11.01
General Ledger Reporting Toolbar	Modernized the icons on General Ledger Reporting toolbars. WI 4351	22.11.01

Account Master	Repaired an issue that was causing an exception error when searching for a history year to view. WI 4278	22.10.01
Create Recurring Entries	Changed to provide a message that an entry could not be retrieved instead of causing an exception error. WI 4273	22.10.01

Enter Manual Transactions	Repaired issue that was causing invalid row errors. WI 4135	22.08.01
Clear and Close	Changed to check for unposted entries in period 14 before clearing period 14. WI 4057	22.08.01
Fixed Assets User Defined Extended Labels Table	Repaired an issue that would occur when renaming an existing field, where the field and associated data was being incorrectly removed. WI 2586	22.08.01

Export GL Journal File	Repaired issue that would occur if the file contains exceptions. WI 4098	22.06.21
Advance Budgeting	Repaired so that new budgets can be created when not using expanded accounts. WI 1937	22.06.21
Print View Report Viewer	Now the Report Viewer window state, size and position for reports is saved and the settings are restored when a report is displayed. WI 3523	22.06.01
Executive Console Report History	The Entered Date column will now group by the month and year only. However, the time that is part of the Entered Date can still be used to sort the list of reports. WI 3215	22.06.21

Import Journal Entries	Added the ability to import year-end adjustment entries (journal code YE) to period 14. If importing to other periods, the journal code is set to MA. WI 4032	22.06.01
Budgets	Changed to prevent an error when there is no history for the budget. WI 4019	22.06.01
GL YTD Activity Report	Repaired so that a report can be generated for period 14. WI 4009	22.06.01
GL Journal Inquiry	Changed the journal code option to be a drop-down list of choices. WI 3965	22.06.01

Management Reports	Repaired so that when adding a new column to a report, you now must select the historical year to report. WI 3907	22.05.01
GL Journal Explorer	Made enhancements and repairs. WI 3957	22.05.01

Executive Console
Report History

The Executive Console has been replaced with a new, more robust version called Report History. The Report History displays in a grid view, all the reports run within the last 120 days. Double-click a report to view it. Right-click functions are available.
In addition, each report that has a reporting toolbar will now include a Report History tool

that will show the historical reports for just that report. WI 3215

22.04.01

GL Account Maintenance
Enter Manual Transactions
Recurring/Standard Entries Maintenance
Step Down Allocations
Fixed Assets Maintenance

Added a right-click menu for the Account field and Asset field that allows copying, pasting and selecting the most recently used account numbers or assets. WI 1552

22.03.01

Move Current Year Balances to History	Cosmetic repairs to fully display text on the screen. WI 3714	22.02.01
GL Management Reports	Repaired issue that was causing the Current History Period column to display with an incorrect date. WI 3709	22.02.01
Single Period Activity Report	Repaired an issue that was caused when periods at the beginning of the year are initialized and the information is copied to history, but Move Current Year Balances to History has not been completed. Changed how the GL account missing is reported. It now shows the account with beginning period balance of zero and a total of zero. WI 3728	22.02.01
Recurring Entries Maintenance Create Recurring Entries	Repaired issues with recurring entries key length TS Note: Added a utility to report keys is < 20 in length. WI 3714	22.02.01
Chart of Accounts Report Single Period Activity Report Single Period Activity Report YTD Activity Report GL Verification Report Trial Balance Report	Improved the workflow for choosing the GL account/element ranges for the reports. WI 3677	22.02.01
Trial Balance Report	Made cosmetic improvements to the report parameters screen. WI 3653	22.02.01
General Journal Report	Repaired an issue with entering a date range so that a specific date can be reported. WI 3627	22.02.01
Fixed Assets User Defined Extended Labels Table	Changed to use a new, easier to use maintenance for creating the user defined fields. WI 2586	22.02.01
Fixed Assets Setup	Re-organized set up maintenance to streamline the process. WI 3010	22.02.01

Save Historical Data	Renamed to Move Current Year Balances to History to more accurately describe the function. Reworked the screen to improve the workflow. WI 3589	21.12.21
GL Management Reports	Repaired issues with report ranges if 1 element was set to All. WI 3649 Repaired an issue so that if the Rounding option is selected, the report is rounded correctly. WI 3076	21.12.21
Clear and Close	Removed the Step option from the screen prompts as it is no longer necessary. WI 3596	21.12.21
Recurring Entries Maintenance Create Recurring Entries Standard Entry Maintenance Create Standard Entries	Changed to allow entry of 999 lines. TS Note: Changed the key structure to facilitate entry of 999 lines. WI 3113	21.12.21
Single Period Report	Repaired so that if setup information is missing a message alerts you instead of causing an exception error. WI 3042	21.12.21
Save Historical Data	Renamed to Move Current Year Balances to History to more accurately describe the function. Reworked the screen to improve the workflow. WI 3589 Repaired to page correctly. WI 2804	21.12.01
Management Report Designer	Repaired issue causing exception errors when adding lines to the report. WI 3230	21.12.01
Management Reports	Repaired to include the correct year in the Fiscal Year column. WI 2806	21.12.01
Chart of Accounts	Changed to now report a selected range. WI 3191	21.12.01
Clear and Close Accounts	Reworked the screen prompts for improved workflow. WI 3595	21.12.01
Management Reports	Repaired so that when changes are made and Preview is clicked, the report will refresh and display the latest changes. WI 3234	21.11.01
Management Reports	Repaired to now correctly include all accounts in the range between the From and To account numbers. WI 3054	21.09.01
Management Reports	Changed how information is included when exporting a report to Excel, Word or to Text from the Report Viewer. If information is truncated, but space is available it will now add as much as possible. WI 3054	21.09.01
Account Master Explorer	Changed to now show period descriptions in the Period drop-down list. WI 3047	21.08.01
GL Journal Explorer	Added the account descriptions to display with the account numbers. The following changes were made for the Journal Editor. The cursor no longer gets stuck in the Amount field. Changed the styling of the debit and check checkboxes. Removed the drop-down on the Date field. Added keyboard shortcuts. Pressing Enter will now save the entries and pressing Escape will close the window. WI 2861	21.06.21
Menu Colors	Added a configurable menu color management function to Settings , which allows menu colors per company, per user to be maintained. WI 1546	21.06.01
GL Journal Explorer	Repaired View functionality. Previously the filtering was being ignored. WI 2465	21.06.01
GL Journal Explorer	Re-worked the Manage Cash Accounts window to now use new style grids, which provide the same filtering and export options as are used in other screens. Banks are now shown beside Cash Accounts instead of in separate tabs. WI 2710	21.05.01
Post Journal Entries	Repaired an issue that was causing the first page of the detail to page incorrectly when printing the detail. WI 2771	21.05.01
Journal Explorer	NEW! Modernized the Explorer to use the new grid view with standard exporting, sorting and filtering features. Added a search to refresh the results. Added a total summary. WI 2465	21.04.01
Journal Explorer	Changed Edit Transaction feature to be a right-click menu option called Edit Journal Entry. This allows a journal entry detail to display and be edited by double-clicking the row. Repaired an issue with the edit journal entry function to now load the correct account. WI 2690	21.04.01
User Feedback	NEW! Added a User Feedback button to the menu. The Feedback routine allows any user to enter suggestions for adding/changing functionality, improvements or comments about any function within the application. All information is emailed directly to NDS Software Development for their review and future consideration. Important: Please do not use User Feedback to report a problem that you are currently having or a question on how to use a function. Rather please call NDS Support at 800-649-7754. WI 2431	21.02.01
Excel Journal Import	NEW! Updated to now handle rows with both a debit and credit. If the Use sign to determine debit/credit option is not set, then both a debit and credit entry will be created for each row (if they aren't zero). WI 2521	21.02.01
Year End Adjusting Entry	Repaired an issue with the search that was causing exception errors. WI 2472	21.02.01
Journal Explorer Account Explorer	Repaired an issue that caused an exception error when using the Journal Explorer and Account Explorer at the same time. WI 2432	21.02.01
GL Journal Inquiry	Re-organized the display of the fields in the screen and incorporated a grid for entries, which provides the ability to export the results. Added additional grouping and filtering options as well. WI 2441	21.02.01